How to apply a payment to an Invoice in NetSuite

Ron Danenberg02:02

In this tutorial, we’ll show you how to apply an invoice to a payment in NetSuite. This process ensures that your financial records are accurately maintained and that payments are properly linked to corresponding invoices.

Steps to Apply an Invoice to a Payment

🔍 Locate the Payment:

  • Use the search bar to find the specific payment you want to apply to an invoice.

📋 Review Payment Details:

  • Ensure you have the correct payment by checking the payment number.
  • Note the applied and unapplied amounts. For example, if the payment is $24,000, with $14,260 applied and $10,000 unapplied.

✏️ Edit the Payment:

  • Click “Edit” to modify the payment details.

📄 Apply the Payment to an Invoice:

  • In the payment edit screen, find the invoice you want to apply the payment to.
  • Tick the checkbox next to the invoice to apply the payment.
  • Click “Save” to confirm the changes.

💾 Verify the Application:

  • Ensure that the applied balance is updated accordingly.
  • The remaining unapplied balance should be reduced by the amount applied to the invoice.

Final Thoughts

Applying payments to invoices in NetSuite is straightforward and ensures that your accounts are accurate. For more detailed tutorials and tips, check out the rest of our NetSuite videos.