Simplify Billing With Electronic Invoicing (E-Invoicing) Software

Simplify Billing With Electronic Invoicing (E-Invoicing) Software

Reduce manual work while keeping invoice data and transaction status visible in one place with electronic invoicing automation. Kolleno connects your invoicing directly to your ERP and wider accounts receivable (AR) and payments workflows, helping you stay compliant with changing international requirements. 

No more complex, error-prone processes that delay payments. Get a more efficient approach to e-invoicing with Kolleno.

A smarter future for business invoicing

Your business may be spread across countries, but your e-invoicing doesn’t have to. Automate your invoicing through one central platform connected to all your most-used systems, helping you meet international requirements and speed up your payment cycle with ease.

Here’s what our electronic invoicing software can do for you:

Global invoicing compliance

Stay compliant across markets

Our unified API handles country-specific e-invoicing requirements, so you can easily manage different regulations even as you grow into new markets. No need to manually keep track of changing mandates or implement different processes for each country. Stay on top of compliance and expand effortlessly with a single solution. 

ERP-integrated e-invoicing

E-invoicing, fully connected 

Kolleno integrates e-invoicing directly into your ERP, so invoice data flows through your financial system without multiple e-invoicing providers. Save time previously spent manually downloading and uploading information, and instead receive real-time transaction status and instant tax-authority confirmation.

Automated invoice exchange

Take the manual labor out of invoice processing and delivery

Our platform automates the electronic exchange of structured invoices between your business and tax authorities. This reduces the manual work involved in issuing and processing invoices, avoiding repetitive admin, and helping minimize errors and lower administrative costs.

Real-time invoice tracking

Get financial visibility at all times

Give your teams instant visibility into the status of e-invoice transactions, including confirmation from tax authorities. Remove uncertainty around whether invoices have been accepted and time wasted checking invoice statuses. See exactly what’s happening in real time, all the time. 

Faster invoice-to-cash cycles

Move from invoice to payment faster

Kolleno connects e-invoicing with your wider payment and AR process. Automated invoice exchange reduces administrative delays, while connecting invoicing with payments and collections helps move invoices through the payment cycle more efficiently.

Choosing the right e-invoicing platform

Wondering how to choose the right e-invoicing platform for you? Read our guide on the key features to look for and what to consider when comparing platforms to find the right fit for your business.

Benefits of e-invoicing software

Kolleno’s electronic invoice software creates a smoother, more connected invoice-to-cash cycle. But what advantages does this give you?

Improve cash flow

The faster and more reliably invoices move through your billing process, the sooner you can receive payment. With manual invoicing, you face delays ranging from waiting for documents to be processed to correcting errors and resolving invoice-delivery issues. 

By connecting invoicing with your wider accounts receivable processes, Kolleno helps keep invoices moving toward payment rather than letting administrative delays hold up revenue. This makes a significant difference to cash flow.

Reduce the cost of invoicing

Traditional invoicing can create costs across several stages, from preparing and checking invoices to sending them, correcting mistakes, and handling customer queries. Expenses grow as invoice volumes do, as manual tasks are resource-intensive and involve printing and postage costs.

Reduce the resources needed to issue and process invoices with electronic invoicing. Instead, automate routine work and exchange invoice data digitally.

Now, your team can handle higher volumes without increasing processing overhead. 

Minimize errors and disputes

Manual errors in invoicing create extra work and can ultimately delay payments, causing a rise in customer queries.

E-invoicing’s standardized invoice information exchange reduces the risk of missing or incorrect information reaching customers and tax authorities.

With a smoother invoicing process, your finance team has fewer avoidable issues to investigate, and customers face fewer obstacles when they’re ready to pay.

Scale your operations

Naturally, you want to grow your business, but more customers and markets mean more invoices. Eventually, you won’t have the time to process these. 

With e-invoicing, this is no longer an issue. Instead of adding more manual steps every time your business enters a new market or takes on more customers, you can build a more consistent process that supports growth. It’s a scalable way to manage billing as transaction volumes increase.

Give your teams greater control

When invoicing involves multiple systems and processes, your teams may struggle to keep track of what’s happening across the billing cycle. 

Give your finance teams a clearer picture of their invoicing operations and make it easier to identify issues that need attention with a connected e-invoicing process.

Combined with Kolleno’s wider AR capabilities, your teams get greater control over the journey from invoice through to payment.

Why finance teams choose Kolleno for electronic invoicing

Kolleno is trusted by 1,000+ companies and partners worldwide, from growing businesses to global enterprises. Here’s why Kolleno is their e-invoicing provider of choice.

We’re not just an e-invoicing system

At Kolleno, we do so much more than e-invoicing. Our AI-powered order-to-cash platform brings together collections, payments, cash application, disputes, credit risk, and forecasting. 

This means your invoicing data feeds into your wider journey from billing to payment, giving your team the tools they need to improve cash flow from a single platform.

Ready to go live quickly

Get started without a lengthy implementation project. Our modules are built in-house and fully integrated with your ERPs, so you can go live as quickly as 30 days at no additional cost. 

We offer a straightforward setup process and as much support as you need to ensure your new e-invoicing workflows are up and running without a drawn-out process.

Dedicated support when you need it

Our clients appreciate Kolleno’s 24/7 real-time support, with our customer support team offering personalized onboarding training and regular check-ins. Whether you’re just getting started with e-invoicing or need help with a specific problem, you’ll always have access to aid when you need it. 

This ensures you’re using the platform to its full potential. 

Built for your existing tech stack

Bring your whole AR management into a single location. Kolleno connects with your ERP, CRM, banks, and payment systems through 1,000+ integrations and real-time, two-way data sync, keeping your financial data connected across platforms. 

You can be sure you’re using the latest data with Kolleno’s synchronization, occurring every few minutes with your ERP.

Read our customer stories

FAQs about our e-invoicing solution

What is electronic invoicing?

E-invoicing replaces manual invoice exchange with a more streamlined and reliable way to manage billing processes. Instead of sending PDFs or paper invoices, your business exchanges structured digital invoice data that can flow directly between financial systems.

With an e-invoicing software solution, your finance teams can reduce manual data entry and improve visibility across invoice workflows. You also adapt more easily to changing compliance requirements across different markets.

Traditional invoicing: 

• Invoices created manually
• PDFs exchanged over email
• Data entered into systems by hand
• Approvals slowed down by manual workflows
• Greater risk of errors and compliance issues

E-invoicing:

• Invoices exchanged as structured digital data
• Information validated automatically
• Connected directly with ERP systems
• Invoice status tracked in real time
• Payments processed faster

How does electronic invoicing work?

E-invoicing connects your invoice workflows with the systems you already use, creating a more streamlined way to manage compliance and payments.

Instead of manually creating invoices and chasing submission statuses, your business can automate the entire process while maintaining visibility across every transaction.

• Create and send invoices automatically: Generate compliant e-invoices and share them directly with customers and tax authorities.
• Validate invoices before submission: Automatically check invoice data against regional requirements to reduce errors and avoid compliance issues.
• Connect invoices with your ERP: Sync invoice information directly with your financial systems to keep data accurate and up to date.
• Monitor progress in real time: Track invoice status from submission through to payment, giving your finance teams complete visibility.
• Accelerate payment workflows: Reduce delays caused by manual processing and help invoices move through approval cycles faster.

What are the key global e-invoicing compliance requirements?

Although e-invoicing requirements vary by country, there are some common themes. Generally, you’re obligated to use a specific structured invoice format, submit invoice or transaction data to tax authorities, meet requirements for invoice validation and storage, and have clear reporting. 

Beside this, some countries require real-time transmission, while others use periodic reporting. 

If your business operates across multiple markets, you need to understand the requirements that apply in each jurisdiction and ensure your invoicing processes can support them.

What should you look for in invoicing software?

The top e-invoicing solutions will:

• Integrate with your existing ERP and financial systems
• Support the markets where you operate 
• Adapt as e-invoicing requirements change
• Support structured invoice exchange
• Provide visibility into transaction status
• Reduce the need for manual data entry

For businesses operating internationally, managing different country-specific requirements through one platform can also simplify e-invoicing.

How does automation improve the e-invoicing process?

Automation reduces the manual work involved in issuing, receiving, and processing invoices. Instead of downloading, uploading, or rekeying invoice information between systems, structured invoice data can flow directly through connected financial systems. 

Automation can also help reduce data-entry errors and speed up processing. Additionally, it provides more consistent invoice tracking, allowing finance teams to handle higher volumes without the same level of administrative work.

What does the future of e-invoicing look like?

E-invoicing is becoming an increasingly important part of digital finance, with more countries introducing mandatory e-invoicing and real-time transaction reporting. As these requirements evolve, you’ll need invoicing processes that can adapt to different regulations and connect with your wider financial systems.

Kolleno helps you stay ready for this changing landscape with e-invoicing built into an AI-powered order-to-cash platform. Connect e-invoicing with your ERP, payments and broader receivables processes, while managing requirements across multiple markets through a single solution.