Kolleno Payments
Invoiced is a popular tool for managing accounts receivable, but it’s not perfect. Some teams want more automation. Others want tighter control over payments or better visibility into cash flow. Over time, many small businesses and finance teams find themselves outgrowing the platform’s capabilities as their needs evolve.
The good news? There are plenty of smart, user-friendly alternatives to Invoiced. Below, we’ve rounded up five of the top alternatives to help you find an accounts receivables software that fits your needs and scales with your business.
What is Invoiced?
Invoiced is a cloud-based accounts receivable platform built to help businesses get paid faster. It offers tools for invoicing, subscription billing, payment reminders, and collections, all in one system. For teams managing a high volume of transactions, it promises to cut down on manual work and improve cash flow management.
The platform supports features like recurring invoices, payment tracking, automated reminders, and seamless integrations with major accounting systems. Invoiced also offers a customer payment portal, allowing clients to settle invoices online using various payment gateways.
It’s a strong choice for finance teams that want to simplify collections without building custom workflows from scratch. However, some users find it less flexible than newer tools, especially when it comes to customisation, UI, and deeper insights into financial performance. As a result, many businesses start exploring other solutions that offer more control or a better fit for their specific invoicing needs.
Why look for an Invoiced alternative?
Invoiced works well for many businesses, but it’s not always the right long-term fit. As teams grow, so do their expectations. A platform that once felt simple and effective can start to feel restrictive, especially when cash flow visibility or automation needs become more complex.
Some users report limitations with customisation. Whether it’s invoice design, payment terms, or reporting dashboards, the ability to adapt workflows to your business processes matters. Invoiced’s more rigid structure can slow things down if your team needs flexibility.
Others find the user interface less intuitive than they’d like. For small business owners, freelancers, or lean finance teams, a tool that’s hard to navigate adds unnecessary friction to already time-sensitive tasks like tracking expenses or chasing payments.
Finally, pricing is another factor. Some alternatives offer broader functionality, like project management, bank reconciliation, or advanced expense tracking, within more competitive paid plans. If you are paying more but doing extra admin outside the tool, it might be time to switch.
The top 5 alternatives to Invoiced
If you have outgrown Invoiced or need a platform with more flexibility, there are several strong contenders worth exploring. The tools below offer a mix of automation, ease of use, and visibility, helping you improve cash flow, reduce manual admin, and create a more seamless experience for both your team and your customers.
Each one brings something different to the table. Let’s take a closer look.
| Tool | Best for | Key strengths | Multi-currency support | Integrates with QuickBooks | G2 rating (*) |
| Kolleno | All-in-one AR, cash flow, and credit control for mid-market and large enterprises | Smart automation, real-time cash insights, easy to use | Yes | Yes | 4.9* |
| Upflow | B2B collections visibility and team collaboration | Live AR dashboards, DSO insights, team collaboration tools | Yes | Yes | 4.5* |
| Tesorio | Predictive cash flow forecasting and AR automation | Machine learning forecasting, real-time AR visibility | Not listed | Yes | 4.7* |
| HighRadius | Mid-market and large enterpises | AI-driven workflows, advanced reporting, ERP integration | Yes | Yes | 4.3* |
| Gaviti | Focused AR collections automation and performance tracking | Custom workflows, aging dashboards, audit trails | Not listed | Yes | 4.4* |
1. Kolleno
Kolleno is an all-in-one platform for accounts receivable, cash flow management, and credit control. Built with finance teams in mind, it centralizes key workflows, like invoice chasing, payment processing, and reconciliation, into one easy-to-use interface.
Kolleno stands out for its automation features and intelligent workflows. It’s a great fit for both large enterprises and growing businesses that want more control without adding headcount.
Key features:
- Smart payment reminders tailored to client behavior
- Automated workflows for chasing, reconciliation, and collections
- Central dashboard for tracking overdue payments and expected cash
- Seamless integrations with leading accounting systems like Xero and QuickBooks Online
- Real-time cash flow insights and forecasting
- Secure customer payment portal with flexible payment options
G2 rating: 4.9*
2. Upflow
Upflow helps B2B businesses take control of their accounts receivable by combining analytics, collaboration, and automation. The platform focuses on improving cash collection by giving finance and sales teams better visibility over who owes what—and when.
One of Upflow’s key strengths is its reporting dashboard. It breaks down payment performance in detail, making it easier to prioritize follow-ups, reduce ageing receivables, and improve overall financial management.
Key features:
- Centralized AR dashboard with live tracking of outstanding invoices
- Automated payment reminders with customisable messaging
- Built-in collaboration tools to align finance and sales teams
- Insights into DSO (Days Sales Outstanding) and customer payment trends
- Integrations with major accounting software like QuickBooks Online and NetSuite
- Multi-currency support for international clients
G2 rating: 4.5*
3. Tesorio
Tesorio is a finance automation platform designed to give businesses full visibility over cash inflows. While it covers multiple finance functions, its accounts receivable automation is particularly strong, giving teams the tools to collect payments faster, forecast more accurately, and improve cash flow.
Tesorio focuses heavily on insights. It uses real-time data and predictive analytics to help you understand customer payment behavior, reduce DSO, and optimize working capital without relying on spreadsheets.
Key features:
- Predictive cash flow forecasting powered by machine learning
- Automated follow-ups and payment reminders
- Real-time visibility across accounts receivable
- Customizable workflows for different customer segments
- Native integrations with major accounting systems
- Team collaboration tools for faster issue resolution
G2 rating: 4.7*
4. HighRadius Accounts Receivable
HighRadius is a platform that helps finance teams automate and streamline the entire order-to-cash process. While it’s known for serving Fortune 500 companies, it also offers scalable solutions for mid-sized businesses looking to improve their AR operations. This platform is rich in advanced features, from AI-driven invoice matching to intelligent collections prioritization.
Key features:
- End-to-end automation of the receivables lifecycle
- AI-based collections strategies and payment prediction
- Automated cash application and invoice matching
- Advanced reporting dashboards and aging analysis
- Deep integrations with ERP and accounting systems
- Multi-currency and multi-entity support for global operations
G2 rating: 4.3*
5. Gaviti
Gaviti is a specialized AR collections platform that helps businesses improve invoice-to-cash cycles through automation and intelligent follow-ups. It’s designed to centralize your collections activity, giving you a clear view of overdue payments and letting you tailor your outreach strategy for each customer.
Gaviti is a great choice for finance teams who want a focused tool to help chase payments faster, without building out manual workflows.
Key features:
- Automated collections workflows and customizable templates
- Real-time dashboard with aging, payment trends, and collection KPIs
- Role-based access and team collaboration features
- Custom reminder schedules based on client behavior
- Integration with leading accounting platforms
- Detailed audit trails and reporting
G2 rating: 4.4*
What to look for in an Invoiced alternative
If you’re considering a switch from Invoiced, it’s important to choose a platform that fits your workflow—today and as your business grows. Whether you’re a freelancer, part of a finance team, or running a small business, the right invoicing software should do more than just send bills. It should help you manage cash flow, reduce administrative tasks, and give you a clear view of where your money is coming from.
Here are the key features to look for in a suitable solution.
Smart invoicing tools and customization options
Basic invoicing features aren’t always enough. A strong alternative should let you create invoices quickly, customize them to match your brand, and manage everything from recurring billing to late payment reminders. Look for platforms that offer customizable invoices, professional invoice templates, and the ability to schedule or automate your invoice creation.
This is especially important for small businesses and freelancers who need to generate invoices fast without sacrificing control or professionalism.
Built-in automation for better cash flow
Consistent cash flow depends on systems that work behind the scenes. Features like automatic payment reminders, automated invoicing, and invoice scheduling help reduce late payments and speed up collections—without manual chasing.
This kind of automation not only enhances cash flow management, it also frees up time to focus on billable hours or client service.
Expense tracking and accounts payable support
Great invoicing software should help you manage both sides of the ledger—not just what you’re owed, but what you owe. Platforms with built-in expense management and accounts payable tools make it easier to track business expenses, record bank transactions, and get a complete view of your financial position.
The ability to match receipts, tag expenses, and keep an eye on upcoming payables is a game-changer for businesses juggling multiple priorities.
Online payment options and multi-currency support
Clients want flexibility. That means online payment links, multiple payment gateways, and the ability to accept different currencies if you’re working with international clients. If your current system only supports bank transfers, you may be leaving revenue on the table.
A good Invoiced alternative should make it easy for clients to pay, wherever they are.
A user-friendly interface that scales with your needs
Finally, the best tools are the ones your team actually uses. A clean, intuitive interface means fewer mistakes, less time onboarding new users, and a better overall experience. Whether you’re creating your first invoice or managing a complex portfolio of clients, the software should feel simple and accessible.
Small businesses, in particular, benefit from tools that combine ease of use with powerful capabilities—without needing developer support or complex integrations.
Why Kolleno is the best Invoiced alternative
While all the tools in this list bring value, Kolleno stands out for its simplicity, flexibility, and impact on cash flow. Unlike many platforms that focus on a single function—collections, invoicing, or reporting—Kolleno brings all your receivables activity into one intuitive dashboard.
It’s built specifically for finance teams that need to reduce admin without losing control, working equally as well for large enterprises and smaller businesses. With smart automation, built-in payment reminders, and seamless integrations with tools like NetSuite, Salesforce, SAP, QuickBooks and Xero, Kolleno removes friction from every step of the invoice-to-cash process.
What really sets Kolleno apart is its focus on usability. The interface is clean, modern, and easy to navigate, even for teams without technical expertise. From customizing payment terms to tracking expenses and reconciling payments, every feature is designed to save time and improve performance.
If you’re looking for a feature-rich solution that helps you get paid faster, manage accounts receivable more efficiently, and gain real-time visibility into your cash position, Kolleno is a smart, future-proof choice.
Final thoughts
Choosing the right invoicing software isn’t just about features—it’s about finding a tool that helps your business run smoother, get paid faster, and stay in control of cash flow. Invoiced is a solid platform, but it’s not the only option.
Whether you’re looking for better automation, easier invoice management, or a more intuitive interface, the alternatives we’ve covered offer powerful ways to reduce admin and improve financial performance. For small businesses, freelancers, and growing teams, switching to a more flexible solution can save time, cut costs, and create a better experience for clients and staff alike.
Kolleno brings all of this together in one platform. From smart payment reminders to seamless integrations and real-time cash flow insights, it’s designed to simplify your workflow and help you stay ahead.
Looking to transform your accounts receivables process? Book a demo with Kolleno.
