How Kolleno and MontoPay Transform B2B Receivables

Aleksandra Markiewicz • 13 Oct 2025 • 4 mins

For B2B finance teams, managing the full receivables cycle has always felt like juggling two separate worlds. Inside your organization, you’re chasing down invoices, sending reminders, and reconciling payments. Out in the world, it’s a maze of customer AP portals, each having different formats, login requirements, and status updates that disappear into a black hole.

That is not inefficiency, visibility. When your AR process is split between internal tools and external portals, you can’t see where your cash actually is. Is the invoice stuck in their system? Has it been approved? When are you actually going to get paid?

This is where Kolleno and MontoPay come in. Together, they create something finance teams have been missing: an actually integrated receivables experience that connects both sides of the transaction.

This is where Kolleno and MontoPay come in. Together, they create something finance teams have been missing: a truly connected receivables experience that spans both sides of the transaction.

Kolleno: Transforming Internal AR Operations

Kolleno transforms the way finance teams operate on receivables from the inside out. Rather than relying on spreadsheets, manual reminders, and isolated tools, Kolleno consolidates everything into one intelligent platform.

What Kolleno Does Best:

Automated Collections That Feel Personal — Kolleno’s AI handles routine payment reminders and follow-ups automatically, but does so with company-branded communications that maintain your professional relationships. No more generic emails or uncomfortable manual chasing.
Customer Self-Service Portal — Your customers have a designated portal where they can view outstanding invoices, payment history, and upcoming due dates. This reduces incoming inquiries to your staff while giving customers the transparency they require.
Smart Payment Reconciliation — When payments arrive, Kolleno’s reconciliation engine dynamically matches them with the correct invoices, eliminating hours of manual matching time and reducing errors.
Real-Time Cash Visibility — Dashboards provide you with a clear picture of where you stand: cash positions, aging reports, debtor trends, and collection performance, all in real time.

The result? Finance teams spend less time on administrative tasks and more time on strategy. You’re no longer firefighting overdue accounts; you’re optimizing working capital.

MontoPay: Conquering External AP Portal Chaos

While Kolleno streamlines your internal operations, MontoPay solves the external challenge that drives most AR teams crazy: managing hundreds of customer AP portals.

What MontoPay Does Best:

Universal Portal Connectivity — Instead of logging into dozens of individual portals, MontoPay interfaces with them all. It is one entry point between your systems and each customer’s AP landscape.
Automated Invoice Submission — MontoPay prepares invoices to each portal’s individual requirements and posts them for you. No more manual uploads, reformatting, or rejected files.
Continuous Status Monitoring — Once submitted, MontoPay tracks your invoices across all the portals, from “received” to “approved” to “scheduled for payment.” Every status change is returned to you in the background.

Centralized Visibility — Your entire external invoice statuses are consolidated in one location. You now know what’s happening with every invoice, in every customer portal, without lifting a finger.

MontoPay effectively eradicates the black hole. Your bills don’t disappear into customer systems; they’re traceable, transparent, and actionable.

The Power of Integration: When Inside Meets Outside

Here’s where things get interesting. When you bring Kolleno and MontoPay together, you create a complete, end-to-end receivables system that spans both your internal operations and your customers’ external systems.

The Connected Receivables Flow:

Invoice Created — Your ERP generates an invoice
Kolleno Takes Over Internally — Automated invoice delivery, customer communications, and internal tracking begin
MontoPay Handles External Submission — The invoice is automatically formatted and submitted to the customer’s AP portal
Real-Time Status Updates — MontoPay tracks approval status and relays updates back continuously
Payment Arrives — Your customer pays through their system
Automatic Reconciliation — Kolleno matches the payment to the invoice instantly
Cash Position Updated — Your dashboards reflect the new cash position in real time

No manual portal logins, no email chasing. No reconciliation delays. Just complete visibility and control.

Why This Matters for B2B Finance

The combination of Kolleno and MontoPay delivers benefits that neither platform could achieve alone:

Predictable Cash Flow — When you can see exactly where every invoice stands, both internally and externally, forecasting becomes accurate instead of guesswork.
Reduced DSO — Faster submissions, automatic reminders, and complete visibility translate into invoices cycling through faster.
Strategic Resource Allocation — Your team stops spending time on administrative tasks and starts focusing on high-value activities: negotiating terms, optimizing payment structures, and managing customer relationships.
Full Audit Trail — All activity, status changes, and communication are automatically tracked on both platforms, giving you the documentation you need for compliance and analytics.
Scalability Without Headcount — As you add customers and grow transaction volume, the connected system scales with you—without requiring proportional increases in finance staff.

The Future Is Connected

The traditional approach to AR, disconnected tools, manual processes, and fragmented visibility, just doesn’t work in today’s business environment. Finance teams need both internal automation and external connectivity working in harmony.

This isn’t just about efficiency. It’s about having the complete, real-time visibility to make solid financial decisions, optimize working capital, and drive business growth.